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PTO Roles & Responsibilities

Executive Board

President - Preside at all meetings of the PTO and of the Executive Board; shall be ex-officio member of all committees except the nomination committee; shall appoint special committee chairpersons; shall coordinate the work of Board members and committees in order that the objectives stated herein may be promoted; and shall perform such other duties as may be prescribed in this Constitution or assigned to the President by the PTO Executive Board. The President shall also serve on the SDMC (Shared Decision Making Council).

Vice - President - Act as an aide to the President; shall perform the duties of the President in the absence or the inability of that member to serve; and shall coordinate the PTO membership drive.

Treasurer - Has custody of, and be responsible for all funds of the PTO. The Treasurer will deposit such funds in the PTO official depositories approved by the Board and will pay out money as directed by the Board. The Treasurer shall make a statement of account available at Board meetings, at general meetings, and at other times when requested by the Board. The Treasure's books shall be audited at the end of the term and at other times when directed by the Board.

Secretary - Prepare the minutes of all meetings of the PTO and the Board; shall present the minutes of each meeting at or prior to the next meeting; shall send approved minutes to the webmaster for posting on the PTO information website; and shall preserve copies of meeting minutes, both hard copies and electronic, and pass to his/her successor.

Fundraising - Act as an aide to the President; shall perform the duties of the President in the absence or the inability of the President of Vice President to serve; and shall coordinate all fundraising.

VIPS (Volunteer) Coordinator - Administer the volunteer program at the school; shall serve as liaison for HISD’s Volunteers in Public Schools (VIPS) program; shall develop and implement strategies for encouraging and rewarding volunteerism; and shall maintain a database of volunteers and their talents.

Parliamentarian - Be familiar with parliamentary procedure as presented in Roberts Rules of Order (Newly Revised) and shall advise the presiding officer on questions of parliamentary law and matters of procedure. The Parliamentarian shall keep a copy of the Westside High School PTO Constitution/By-Laws and amendments and shall present copies of these to the newly elected Board members. Keep meetings focused on agenda.